Office Manager (LU)

Ready to become the heartbeat of a growing consulting group?

At Resultance, we believe that sustainable performance starts with people, organization, and energy.

For more than 20 years, we have been supporting international companies in their transformation journeys through operational excellence, digitalization, and business transformation.

As our group continues to grow, we are looking for an enthusiastic and proactive Office Manager to become a key player in the daily life of our Luxembourg office and support critical business operations across the group.

This role sits at the crossroads of people, operations and business administration.

You will be the person everyone turns to when things need to be organized, coordinated, improved or simply made to happen.

WHAT WILL YOU DO?

Office Management : ORGANIZE & FACILITATE

You are responsible for creating an efficient, professional and welcoming work environment.

Your responsibilities

• Ensure the smooth day-to-day running of the Luxembourg office
• Coordinate suppliers, facilities and external service providers
• Manage office logistics, equipment and supplies
• Organize internal meetings, team events and company activities
• Welcome visitors and contribute to a positive workplace experience
• Support managers and teams with various operational and administrative needs
• Continuously improve office processes and ways of working

Client Billing Coordination : ENSURE ACCURACY & RELIABILITY

You will play a key role in managing the invoicing process for the entire Resultance Group.

Your responsibilities

• Coordinate and oversee client invoicing activities
• Collect and validate billing information with consultants and project leaders
• Prepare and issue invoices in line with contractual agreements
• Ensure billing deadlines are met
• Follow up on purchase orders and client administrative requirements
• Maintain accurate billing data within our systems
• Collaborate closely with Finance and Leadership teams
• Contribute to the continuous improvement of invoicing and administrative processes

WHO ARE WE LOOKING FOR?

You might be our next colleague if…

• You have a Bachelor’s degree (or equivalent experience)
• You already have experience in office management, administration, customer billing or business support
• You are highly organized and detail-oriented
• You enjoy creating structure and bringing order to complexity
• You are comfortable working with figures and administrative processes
• You are proactive and naturally take ownership
• You know how to manage multiple priorities simultaneously
• You combine autonomy with a strong team spirit
• You are discreet and trustworthy with confidential information
• You communicate fluently in French, English, Luxembourgish and/or German are strong assets
• You are comfortable with digital tools and Microsoft Office Suite
• Experience with Odoo ERP is a plus

WHAT MAKES THIS ROLE SPECIAL?

This is much more than an administrative position.

You will have a direct impact on the efficiency of our office, the quality of our internal operations and the reliability of our billing processes.

You will work closely with consultants, managers and leadership teams, becoming a trusted partner in the daily life of the business.

WHAT DO WE OFFER?

A HUMAN & ENTREPRENEURIAL ENVIRONMENT

• A role with real ownership, autonomy and visibility
• A collaborative and supportive team culture
• A modern and dynamic work environment in Luxembourg

GROWTH & DEVELOPMENT

• Genuine career evolution opportunities
• Learning and development possibilities within a growing international consulting group
• The opportunity to shape and improve internal processes

PACKAGE

• Competitive salary package aligned with your experience and contribution
• Extra-legal benefits such as meal vouchers, health insurance
• A stable environment with long-term perspectives

BY THE WAY…

If you are:

• Organized but pragmatic
• Reliable but flexible
• Service-minded but business-oriented
• Someone who enjoys making things work

Then we would really love to meet you.

APPLY APPLY APPLY, YOUR FUTURE LIES HERE @ RESULTANCE